PERSONAL DATA PROTECTION POLICY

1. PRIVACY POLICY

Under this Privacy Policy, the Office of the Public Service Commission (PSC) would like to inform the public about the personal data it processes, the purpose of the processing of these data, the measures taken to protect personal data, but also the rights of public officers and other applicants.

The PSC is bound by Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 and the Protection of Natural Persons with regard to the Processing of Personal Data and the Free Movement of such Data Law (L.125(I)/2018), which transposes the above Regulation into national law.


2. PERSONAL DATA

    Personal Data (PD) constitute any information that refers to a natural person who is alive and whose identity is known or can be ascertained directly or indirectly, in particular by reference to an identification number or to one or more specific elements that characterize his or her existence.

    More specifically, with regard to public officers, Personal Data are the following:

    Personal File Number, Identity Card No., Social Insurance No., full name, date of birth, place of birth, official birth certificate, native language, marital status, certificate of military service or legal exemption, criminal record and information concerning the employee’s service.
      As far as other applicants are concerned, personal data are the data included in their applications, such as name, date of birth, Identity Card No., etc.


      3. PURPOSE OF PROCESSING AND USE OF PERSONAL DATA (PD)


      The Office of the PSC processes the PD at its disposal, solely for the exercise of the responsibilities of the PSC and the implementation of its mission, as per the relevant legislation.

      Personal data are retained only for the duration required for the purposes of their collection and are destroyed within specified time frames, determined in cooperation with the Commissioner of State Archives and/or sent to the State Archives Office.

      4. RIGHTS OF THE SUBJECTS OF PERSONAL DATA

      Data subjects, in view of the restrictions provided by the current legislative framework for the protection of personal data, have the right to information and access to their personal data, the right to correct the data concerning them, the right to request their deletion.

      If they wish to exercise their legal rights or have any questions about the processing of their personal data, they can contact the Office of the PSC, at the contact details listed below.

      5. ACCESS TO PERSONAL DATA AND THEIR TRANSMISSION TO THIRD PARTIES


      The PSC, in specific cases, uses external parties to carry out the processing, based on the relevant legislation. These external parties are bound by a legal act or contract, which ensures that personal data are protected, as defined by the relevant legislation.

      The PSC does not transmit or disclose personal data to third parties, unless provided by law, in order to fulfill its responsibilities or if this is required for the purpose of complying with provisions of applicable law or court order.

      6. SECURITY OF PERSONAL DATA

        For the protection of personal data, the Office of the PSC undertakes the appropriate technical and organizational measures in order to ensure confidentiality, integrity and availability of personal data.

        The personal data processed are kept in digital and written form, are stored in a secure environment within the Office of the Service, are encrypted and kept in a secure database. In both cases, only authorized staff of the PSC Office have access.
          7. AMENDMENTS TO THE PRIVACY POLICY
            This Privacy Policy may be amended from time to time. Please check this page for new information about our privacy practices.

            CONTACT DETAILS
            You can contact the Office of the PSC for any question as follows:

            Public Service Commission

            Michael Karaoli, 1407 Nicosia

            CYPRUS

            Tel: 22602555, 22602567

            E-mail: psc@psc.gov.cy

            Data Protection Officer

            Tel: 22602515

            E-mail:dsavva@psc.gov.cy


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